Hon Holli Vining
The fund must submit to the chairmen of the standing committees on retirement of the House of Representatives and the Senate, a copy of the most recent official actuarial report prepared by the system's fully accredited actuarial firm at least thirty days prior to the beginning of each regular session of the legislature, together with a financial statement of the system for the fiscal year immediately preceding each such session of the legislature. The actuarial report must include, but not be limited to, an actuarial evaluation of the assets and liabilities of the system, actuarial assumptions and considerations, cost of living adjustment evaluations, and a five-year projection of cash flow requirements, with the number of retirees and amounts of benefits based on an annual basis.
Audit Reports; Certified Public Accountants – (See R. S. 11:173)
The board of trustees must have an annual audit of the system performed by a certified public accountant at the expense of the system or performed in accordance with R.S. 24:513. A copy of the report shall be forwarded to the chairman of the House Committee on Retirement and the chairman of the Senate Committee on Retirement.
Death Reports – (See R. S. 11:174)
The retirement fund is entitled to receive a report by the tenth day of each month, certified as correct by the secretary of the Department of Health and Hospitals containing the name, date of birth, date of death, address, and sex of each person who died in the state within the preceding calendar month. The director of the system shall have the custody and control of these reports which must be kept confidential and shall not be considered as public records under R.S. 44:1, et seq. Such information is to be used for statistical and administrative purposes only and shall not be divulged to any person or persons for any reason, except that the department may authorize the Social Security Administration to share information on name, date of death, place of death, sex, race, and date of birth as necessary with federal and state agencies for the sole purpose of identifying payments erroneously issued to beneficiaries after their deaths.
Operating Budget Approval – (See R. S. 11:176)
The system is required to submit a proposed annual operating budget and any modifications to the Joint Legislative Committee on the Budget for its review.
Financial Disclosure; Retirement Systems – (See R. S. 42:1114.2)
Each person who has or is seeking to obtain contractual or other business or financial relationships with a state or statewide public retirement system shall file with the Board of Ethics, in the manner provided in this Section, a report of all expenditures for a retirement official or retirement officials.
A report shall be filed semiannually as follows:
The report shall be filed on forms prescribed by the board, shall be signed by the person filing, and shall include a certification of accuracy by the person responsible for filing the report.
Each report shall include, in the manner prescribed by the Board of Ethics, the following:
When the aggregate expenditure for any one retirement official exceeds the sum of fifty dollars on any one occasion, or when the aggregate expenditure for any one retirement official exceeds the sum of two hundred fifty dollars in a reporting period, then the total amount of expenditures for the retirement official during the reporting period shall be attributable to the individual retirement official.
The chairman of the board of trustees of each state or statewide public retirement system shall provide notice to every person associated with his system whom such chairman knows or reasonably should know is required to file a report pursuant to this Section. The chairman shall forward a copy of each such notification to the Board of Ethics no later than fifteen days after the original notification was sent. The failure of a chairman to give notice as required by the provisions of this Subsection shall not relieve any person from the reporting requirements of this Section or any penalties as provided in this Section.
The contents of the notice required to be given pursuant to this Subsection shall be prescribed by the Board of Ethics.
Failure to file a report, failure to timely file a report, failure to disclose required information, or filing a false report shall subject a person required to file to penalties as provided by this Chapter.
Whoever fails to file a report required by this Section, or knowingly and willfully fails to timely file any such report, or knowingly and willfully fails to disclose or to accurately disclose any information required by this Section shall be assessed a civil penalty pursuant to R.S. 42:1157 for each day until such report or the required accurate information is filed. The amount of the penalty shall be one hundred dollars per day.
Notwithstanding any other provision of this Section to the contrary, if a person makes expenditures as defined in this Section of less than five hundred dollars in a calendar year, such person shall not be required to file a report pursuant to this Section.
Louisiana Clerks of Court Association
10202 Jefferson Highway, Building A
Baton Rouge, LA 70809
(800) 256-6660 or (225) 293-1162